AC PC Minutes 2018 10 31
1. Welcome the public
2. Declaration of interests
4. Minutes of the previous meeting, and matters arising from the minutes
a) Village Community Store – Cllr. McDonald
b) PCC: Churchyard – Cllr. Tilley
c) Cemetery – Cllr. Butcher
d) Village Green – Cllr. Gay
e) Village Hall – Cllr. Butcher
f) Pre-School - Cllr. Daw
g) Glebe Field and Allotments – Cllr. McDonald
h) School – Cllr. Butcher
i) Footpaths – Cllr. Gay
j) Parish Steward requests = all
6. Planning Applications 18/08964/LBC (amendment to original application 17/01468/LBC)
7. Staff vacancies
8. Volunteers for school readers
9. Wiltshire Council boundary changes
10. Village Hall Grant Application
11. Correspondence & administration – letter to id Verde
b) Payments to be approved (not inclusive - more invoices could follow)
HAGS (playground ) £72. 50
c) Balance of Accounts
AC PC Minutes 2018 09 26
MINUTES FOR All CANNINGS PARISH COUNCIL MEETING
SEPTEMBER 26th 2018
Meeting opened at 7.30pm
1. Welcome to the public
2. Declaration of Interests - none
3. Apologies - none
4. Minutes of previous meeting and matters arising – signed by Cllr Amy Gray
5. WW1 anniversary Celebrations – A parishioner shared plans for celebrating “A Year of Anniversaries” on November 10th looking for funding possibly from Government Equalities Fund or Concert at the Kings
There will be a church service at 10.45am on Sunday 11th to celebrate Armistice Day and the bells will be rung half muffled.
Cllr Daw volunteered to do a Beacon. The council will donate £50 towards a wreath (unanimously voted in). Cllr Gray will lay the wreath.
Cllr Whitehead mentioned that it was universal suffrage for women AND 40,000 men who were not landowners and that this should be included.
6) A parishioner raised the issue of the broken paving slabs in the general use layby outside the village hall. The insurance has covered £623 for the recent damage. £3900 will cover the repairs and the erection of 4 yellow posts to prevent further damage. Received 2 quotes awaiting a third.
Along with further works required there is a total bill of approx £7,000. They have a balance of approx £9,000. They are putting in an application to Parish Council for £2,500 funding.
Pre-school are paying full rent again now.
The council will need time to discuss as it is about a third of the council’s precept.
Asking for volunteers to help with the works has been discussed, but discounted due to health and safety. Cllr Butcher will contact Concert at the Kings regarding funding. Cllr Whitehead agreed that the Area Board might also be worth contacting (Council to do this)
a) Village Community Store – Cllr McDonald – Nothing to report
b) PCC Churchyard - Cllr Tilley – Cllr Tilley and Gay have dealt with the roots – there may be some more work needed on the path. Cllr Tilley filled in the sunken grave. The area for cremation remains is still to be reduced. Cllr Tilley mentioned to idVerde to be careful around the gravestones
c) Cemetery – Cllr Butcher – nothing to report
d) Village Green – Cllr Gay – Rospa report has been done. Nothing major, but a few minor issues. Stickers missing and the see-saw needs a minor adjustment. But we have a clean bill of health. A bit of strimmer damage on new play equipment. Cllr Gray to flag up to id Verde. Cllr Butcher to check information to see if we need treat the equipment. The elm to be removed when possible – Cllrs Tilley and Gay
e) Village Hall – Cllr Butcher – Cllr Butcher will represent the Council at a Village Hall committee meeting on Monday Oct 1st to vote on a Head Lease/sub lease. She is representative of the Parish Council and can only vote on the Council’s preference. Cllrs Butcher, Tilley, McDonald, Daw and Gay voted for Head Lease/Sub Lease Cllr Gray abstained. The results of the vote will be passed on the The Mary Whatney Trust. The shop will support either a Head lease/sub lease OR a direct lease, but they want an unencumbered lease for 35 years, with a peppercorn rent and no provision for a rent increase. The shop would also like more ground. This has been discussed legally with a trustee of the lease who is also a lawyer.
f) Pre-School – Cllr Daw There are having a Bonfire Night on November 3rd. The numbers for pre-schoolare usually low at this time of year, but they are good at the moment, so they are hoping for a busy time ahead.
g) Glebe Field and Allotment – Cllr McDonald. There has been mention that cars are parking on the Glebe Field. Clerk will contact the school to ask them to remind parents there is no offical parking.
Regarding the correspondence from Savils. Cllr McDonald will reply via e-mail.
h) School – Cllr Butcher – confirmation regarding the dates for the road closures are set for during half term.
I) Cllr Gay has strimmed most of the footpaths. There are some hedge clippings by the pub that need to be removed
j) Parish Steward requests – ask about the root systems on new footpath by orchard for Allotment
8) Correspondence. Regarding the e-mail from Etchilhampton about the planning 18/05990/FUL and 18/05984/FUL Cllr Whitehead mentioned that the planning probably won’t go to planning Commitee until November. The main question will be regarding size and whether it’s appropriate. Clerk to reply to Etchilhampton clerk with information previously supplied by Cllr Tilley.
10) WW1 anniversary celebrations – Cllr Gray will contact Alison Bull re the silhouettes for WW1
11) Risk assessment on The Village Green has been done September 2018.
12) Mary Whatney Trust are approaching the Villagers to ask for Trustees. This is not a mantle that the Council should take on. We are still considering whether we would be prepared to be arbitrators.
13) Staff Vacancies - do we need a budget to advertise? Cllr Gray will find previous e-mail. A budget of £100 will be set aside for advertising
David Owen - £42
Kyanite - £60.25
Clerk costs £11.68
Playsafety £ 134.40
We have received the second part of precept:
The sign “The Pound” needs repairing. Cllr Butcher will organise it
Cllr Whitehead will chase the 20 mile speed limit. Clerk to remind Cllr W.
Meeting closed at 21.30.
Next meeting October 31st 2028.
AC PC Minutes 2018 07 25
Minutes for Parish Council Meeting July 25th 2018
All Cannings Village Hall 7.30pm
Welcome to the public
Declaration of Interests - none
Apologies: Cllr Butcher,
Chaired by Cllr Tilley
Minutes of the previous meeting were signed by Cllr Tilley with no amendments.
a) Village Community Store.
The latest meeting was held on the 24 July. May Watney trust was discussed. They are holding a BBQ on 17th August.
The artist who created the driftwood statues displayed at the flower festival has offered to donate these to the church. They are too big for the church, however they can’t be sited outside at the request of the artist unless they were sheltered, a sufficient shelter would need procuring and funding. Action – Cllr Tilley will report back that it’s probably too big a venture.
The Paulownia tree that was taken down eighteen months ago is sprouting back up, and the roots are coming through the path. Cllr Tilley has tidied up, but it needs the stump killing. Action – Cllr Tilley and Cllr Gay – budget approved for anything needed to complete this task.
c) Cemetery. Commented by all how good the grass cutters are.
d) Village Green – awaiting play inspection details. There has been mention of a dead elder tree – action Cllr Gay to review. Also there is one possibly dead tree at the bottom of School Lane. Also to be reviewed by Cllr Gay.
e) Village Hall
Information provided by a member of the public: the old boules pitch has been regrassed. Update on the flagstone issue out front - this has been confirmed as covered by their insurance. Low bollards may also be erected to deter lorries parking up on the kerb. Finding funding is in progress for this.
The framed map out the front of the hall has been refurbished and it is now officially on the inventory.
f) Pre-School – nothing to report
g) Glebe Field and Allotments
It was noted that the grass is very high around the football pitch. Action – Cllr McDonald to review and report back to iDverde if needed.
Cllr Butcher to liaise with community beat officer about patrolling around school pick up or drop off after holidays. Action – Cllr Butcher
Cllr Whitehead will liaise with Paul Millard regarding Footpath 25.
Thanks to Cllr Gay for his footpath clearing work. Also thanks to Cllr Gay for erecting the gates.
Liaise with the Clerk with regards to C23 Lipgate pothole that should have been reported in July, and forward reference number to Cllr Whitehad – action Kate Asbury
Parish Steward Requests
None – it was mentioned to remember that we can use them for weedkilling
18/05990/FUL – No objection
18/05984/FUL – No objection
Councillor vacancy – start to spread the word a little more over the summer.
Mary Watney Trust – defer til September – action Emma Comfort to add to agenda.
Play Area Inspection – covered under reports
Church Sculptures - – covered under reports
Financial Risk Assessment and GDPR – the councillors present have reviewed these documents. Revisit in September with full council present. Action – Emma Comfort add to September agenda.
Emma has been in contact with the Diocese regarding a request from a resident of Chandlers Close about the Glebe field. Our contact at the Diocese is on holiday until July 23rd, so hopefully we will receive a response soon.
There is a grave purchase to sign off and complete. This was signed by the councillors and the purchase will be completed by the Clerk.
Wiltshire Council are running a free clerks training on September 12th, and Emma has requested a place.
Payments to make
Idverde Invoice GM759535 from June 382.72 NB: they are aware we don’t have a meeting in August and will be paying next invoices in Sept
Village Hall 15
David Owen 25934 678
Salisbury Diocese 150
Water 2 Business 20.62
Kevin Gay (gates) 75.97
Meeting closed at 20:50
Date of next meeting: September 26th 2018
AC PC Minutes 2018 06 27
Minutes for Parish Council Meeting June 27th 2018
All Cannings Village Hall 7.30pm
1. Welcome to the public
2. Declaration of Interests - none
3. Apologies: Cllr Whitehead, Cllr Daw, Kate Asbury, Cllr Gay
Chaired by Cllr Butcher
4. Minutes of the previous meeting and matters arising from the minutes – signed by Cllr Butcher
The notice went up to advertise the position for councillor. No objections or applications currently received.
The Concert at the Kings received a letter from the council thanking them for all their hard work
The Clerk has applied to join SLCC but heard nothing yet
5. Checking of Asset Register – unanimously agreed to keep them as they are and review again next year
a) Village Community Store – nothing to report
b) Churchyard – Cllr Tilley will make the cremated area smaller. Some of the posts are rotten, and by making it smaller then we can avoid buying new posts. Also at current rates it will take some time to fill the space. A parishioner asked whether the space would still be consecrated and it was ascertained that it would be.
c) Cemetery – had a request to find an unmarked grave. Cllr Butcher has located it and passed on the information
Cllr Whitehead arrived 19.45
d) Village Green – Cllr Butcher asked whether Cllr Gay has been doing the weekly check lists. Offered to keep the lists in the Parish Chest if needs be. Cllr Tilley will remove the dead tree at some point. Otherwise the Green has been kept clean. A parishioner suggested that we look at the bank in the Autumn.
e)Village Hall - Bowls pitch has been flattened as previously discussed.
Defibrillator is covered on Village Hall insurance. It may also be covered on the Council’s insurance, so needs to be checked.
Good progress has been made between Shop and Hall regarding the new leases etc.
Shop will take responsibility for whole of their end of site. The area will be clarified legally.
A parishioner asked whether the Parish Council had been approached to be arbitrators in the need of problems between the Shop and Hall? We have not been. They then asked if we would be prepared to appoint one. We have been approached to take the place of the MW trustees. This will be discussed later along with the request to appoint an arbitrator.
Layby – sunken kerbs – now 18 broken kerb stones. Village Hall getting quotes to replace them, but should it be the responsibility of Village Hall to pay. Cllr Whitehead will check that Wiltshire Council has it down as Highways and contact the Clerk with results. They are a safety hazard – the tubs by the hall will be put by the kerbs to prevent people walking on them
f) Pre-School has been regraded by Ofsted as Good so they now get their funding again. They have an afternoon fund raising date booked for July 11th in Etchilhampton, and some further occasional events. Can they leave out some storage equipment at far end of hall during PC meeting? Yes it was unanimously agreed
g) Glebe Field and Allotments - nothing to report. A member of the public stated that no-one from the school used the Glebe Field to park on sports day. Also parents still park on the corners of the road which is illegal parking and makes it a blind turning. Cllr Whitehead suggested that we ask the local police to turn up occasionally and monitor the situation. Cllr Tilley mentioned that it has worsened in terms of safety especially regarding the junction at Lipgate. A member of the public suggested that the hedge between Greenhouse Road and Chandlers lane is replaced to make it match throughout both sides, and tidied. Possibly funded by Concert at the Kings. Cllr McDonald will double check the contract and speak to Id Verde regarding keeping it tidy.
h) School - Cllr Butcher attended a meeting regarding the proposed travel plan. Mr Boreman didn’t feel that any of the suggestions received from parents were practical. He suggested that we put calming measures eg bikes around the village to slow traffic. Cllr Butcher suggested that the children decorate the school fence to make it clear that it is a school. Cllr Whitehead suggested putting a map up at the school to show where everyone drives from. This can name or shame! It has been done at a workplace and reduced the number of people driving to work. Cllr Tilley suggested that they extend their carpark and make the tarmac playing area a carpark during drop off and pick up times. Cllr Whitehead will ask whether there are examples of dual use tarmac areas in other school eg carpark / netball pitch
Cllr Gray arrived 20:18
i) Footpaths – some of the areas are getting overgrown and need to be cut back
j) some deep potholes along Lipgate – Highways to be informed -EC
Cllr Gray took over the meeting
A parishioner has requested that we inform her when we are entering in the Lawrence Kitching award so they can make the village even better than usual.
7) Financial Risk Assessment and GDPR to be added to agenda for next month. Cllr Gray has drafted a letter to previous members requesting that they remove all relevant info.
8) Mary Whatney Trust – Cllr Gray asked Cllr Whitehead whether we can legally take over trustee. CW suggested we contact Ian Gibbons at Wiltshire Council who will know the answer.
9) Village Gates still at Cllr Butcher’s. They are now painted, but need to be hung when possible. Cllr Tilley will probably do them in July. They will go approximately 10 feet behind the All Canning sign. Highways are happy with the place where they are going.
10) Councillors to inform clerk of holiday dates ASAP
11) Planning Applications
18/05123/CLE – 1-4 Cannings Cross Cottages – no objections
18/04620/FUL – All Cannings Shop – no objections
12) Clerk’s report.
She has responded to the request from 7, Chandlers Close.
She has applied to join SLCC but not heard back from them
Village hall £15
id Verde GM758692 £382.
Councillors haven’t seen the accounts before they went to David Owen. Cllr Gray read them out, and approved by all present. Signed by Cllr Gray and Clerk. Authorised signatories for the NS&I accounts were signed.
Cllr Gray has drafted a letter regarding hedge trimming for the residents. Some changes were suggested. Cllr Gray to make amendments.
Cllr Gray has updated the poster showing council members.
Meeting closed at 21.38
Date of next meeting: July 25th 2018
AC PC Minutes 2018 05 30
Minutes of Parish Council Meeting 30-05-18
Meeting opened at 7.30
Present: Cllr Gray (Chair), Cllr Butcher (Vice), Cllr Gay, Cllr McDonald, Emma Comfort (Clerk), RFO Kate Asbury (arrived 7.35)
1. Election of Chair and Vice Chair.
Cllr Gray proposed that she stays as Chairperson. Cllr McDonald seconded. Unanimously voted in.
Cllr Butcher proposed that she stays as Vice Chairperson. Seconded by Cllr McDonald. Unanimously voted in. Both Cllr Gray and Cllr Butcher accepted the positions.
The Parish Council accepted Cllr William’s resignation
2. Advertising of Vacancy – contact Wiltshire Council to tell them we have a vacancy to advertise – EC
3. No declaration of interests
4. Apologies: Cllr Whitehead, Cllr Daw, Cllr Tilley
5. Minutes of previous meeting – signed and dated by Cllr Gray
6. Mary Watney Trust: 2 members of the public came to explain the proposal and ask whether in principal the Parish Council will take over two positions on the Trust of the board. 50 years ago the Trust leased the land to the village hall. The village hall then subleased to develop a village shop. Village Hall lease ends 2021. Shop lease ends May 2020. Shop now needs a longer lease to develop the property. Village Hall has been charging a greater rent to the shop which they have now reduced to a peppercorn rent.
Now looking for a different system that will last for another 50 years, and wanting a responsible body to take over two positions – not named individuals. Cllr Butcher recommended that we check the legalities. The Hall and the shop will cover the cost of the renewal of the leases.
The Parish Council requested time to consider the implications of the proposal and to inform the councillors not present.
7. Laurence Kitching Award application has been submitted
8. GDPR Policy Adoptions: our policy is on the website. Policy adopted, but will review again in January 2019. All e-mails should include the acpc address as well as to councillors. All leaving members must be asked to delete any personally identifiable information they possess physically, on their devices or as an e-mail and confirm that they have done this. We are registered with the ICO (reference number A8341621). Policy unanimously adopted.
Clerk will contact previous council members to ask them to delete all necessary information
9. Planning: 18/03209/FUL- no objections
18/04620/FUL – no objections
18/03963/CLPLB – can’t access the plans
10. SLCC membership: Clerk will apply to join. Council have agreed to cover the costs
11. Asset Register Review: to be carried out next meeting
12. Dates of Meetings for 2019. Annual Parish Meeting in April in School 7pm. All other meetings last Wednesday of month in village hall at 7.30, except in August and December when there will be no meetings
13. Staff Appraisal: no public or press present. Need to review systems for pay increases. Cllr Gray to speak to Paul Clark at David Owen. RFO happy with everything and appreciation acknowledged for the job she does by Cllr Gray.
14. Clerk’s Report – correspondence
A member of the public requested work done on the Glebe Field as it floods and affects their property. Clerk to reply asking for confirmation of the ownership of the land and the property management company involved. They will then ask the relevant bodies for permission.
A request from a member of the public to purchase a grave space and erect a headstone on another plot. Clerk to contact
15. RFO report:
Invoices to be paid £382.72 – Id Verde
£15 - Village Hall
£35 (annually) for ICO
£441.85 – Insurance (Inspire via Came and Company)
RFO still following through with the NS&I account as waiting on information from them.
The concert fund has paid £150 towards the Royal Wedding celebrations
Send a letter to pub to say well done and thanks for all the organisation and to Cllr Daw for all his marshalling – EC
Gates – we want to get them up soon. Cllr Gay will do it, but needs help.
Cricket Club has folded. The land is privately owned. If anyone is interested in reviving it then please step forward.
Meeting closed: 10:10pm.
Next Meeting June 28th at 7.30 in the Village Hall
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